Veaivo Ask is a school AI assistant that lives on your website, answering questions about admissions, fees, open days, term dates, and more. Schools save an average of 60 hours of admin time per term. Instant answers. Any time. In many languages.
Elmwood College Assistant
No complex IT project. No months of implementation. We do the heavy lifting.
We work with you to fine-tune our AI agents and knowledge base so it meets your school's specific requirements.
We configure the assistant in your school's colours, name, and tone. Safeguarding, CRM integration, and languages are set up and tested.
Your web team pastes one line of code into your homepage. Veaivo Ask is live. Families start getting instant answers.
Each variant is tuned to a specific department in your school. Buy one, or all three. The knowledge base is maintained once and shared everywhere.
Lives on your homepage and admissions pages. Answers questions about fees, scholarships, open days, entrance requirements, and what makes your school distinctive.
Lives on your parent-facing pages. Answers the constant stream of questions about term dates, uniform, absence, school meals, payments, and transport.
Lives on your development and alumni pages. Answers donor enquiries, alumni questions about reunions and bursary funds, and prospective benefactor questions about giving.
Schools that place Veaivo Ask on their homepage see dramatically higher engagement than schools that bury it on a contact page.
Your school's website is the single most-visited digital surface you own. Prospective families enquire from it. Current parents check it every day. A homepage placement guarantees consistent traffic and keeps your monthly usage statistics, and your ROI, clearly visible.
Every onboarding includes a website integration audit. Any school placing the widget below the fold is flagged before go-live.
Every Veaivo Ask deployment includes these capabilities, engineered specifically for schools, not repurposed from a generic chatbot platform.
Built around KCSIE principles. Any message hinting at distress or disclosure is intercepted, replaced with a holding message, and escalated to your DSL via email and SMS, within minutes. The AI never improvises in safeguarding situations.
Responds in the language the user asks in. French, Spanish, Italian, German, Mandarin, Arabic, Hebrew, and more, out of the box. A critical differentiator for boarding schools and London independents with international pipelines.
The assistant carries your school's name, colours, and tone of voice. Schools can name their assistant anything they like — "Ask Persy", "Ask Elmwood", while a discreet "Powered by Veaivo" credit appears in the footer.
Live dashboard plus a monthly PDF report. Top questions, conversation volumes, drop-off points, enquiries captured, open days booked, and hours of admin time saved, ready to drop into a governors' pack.
Every deployment ships with a DPIA template, Data Processing Agreement, sub-processor list, privacy notice wording, and Children's Code compliance. Contractual guarantee: no school data is ever used for AI model training.
Lead capture into iSAMS, Veracross, OpenApply, Applicaa, Arbor, SchoolBase, WCBS HUBmis, and more. When a prospective parent's question becomes an enquiry, it goes straight into your system.
Prospective families can book onto your next open day directly inside the conversation, with the booking written back to your calendar or events system. The single highest-converting feature of the Admissions variant.
Configurable time-of-day, page-context, and seasonal prompts that actively invite conversation. "Got a question about tomorrow's open day?" appearing the day before. Smart, not intrusive.
Every school gets a live dashboard and a monthly PDF report — branded, board-ready, and built around the metrics Heads and Bursars actually care about.
Generic chatbot platforms are built for e-commerce. Enterprise AI assistants live inside university software. Veaivo is purpose-built for schools, and nothing else.
No generic platform offers this. It is a contractual commitment, not a bolt-on.
Works with iSAMS, Veracross, Arbor, OpenApply, and the systems schools actually use.
Not a translation layer. The assistant thinks and responds naturally in 8 languages.
Trained on your content, not the internet. It knows your fees, your term dates, your policies.
No per-message charges. Ever. One monthly subscription, unlimited conversations. MAT and group pricing available on request.
Book a personalised demo. We'll show you the product live on a school website, including safeguarding, multilingual support, and your school's branding.